Overview
This document is designed to assist departments in hiring Regular employees in M-Pathways Human Resource Management System (HRMS) - Recruiting. The steps below illustrate the process and relationship. Click on the links for additional information and assistance with steps.
| Step | Department | Applicant | M-Pathways or EPC |
|---|---|---|---|
| 1 | Create a New Job Opening using M-Pathways. | Sends e-mails to Approvers, in order they are listed. After approvals are complete, the job opening is ready for Applicants. | |
| 2 | Approvers review and Approve/Deny Job Opening. | Note: If denied, status changes to Denied and job opening can be resubmitted. | |
| 3 | Uses Careers website to apply. | Lists all Applicants that apply to job opening in the Manage Applicants group box for the job opening. | |
| 4 | Interviews Applicants. | ||
| 5 | Extends verbal contingent offer to selected Candidate. | ||
| 6 | Accepts verbal contingent offer from department. | ||
| 7 | Dispositions all Applicants. Changes selected Candidate to "Interview" (provides easy access to the job offer in the next steps). | ||
| 8 | Prepares a Job Offer. | Sends e-mails to Approvers, in order listed on job offer. Note: EPC must be the primary and last Approver. | |
| 9 | Approvers review and Approve/Deny Job Offer. | Note: If denied, cancels job offer and sends e-mail to the job offer creator. | |
| 10 | EPC sends contingent offer e-mail to Candidate and notifies them of upcoming vendor background check. | ||
| 11 | Primary Approver listed on job offer initiates the vendor background check. | ||
| 12 | Receives e-mails from background check vendor and logs in and completes consent. | UM Vendor sends notice to EPC when Candidate completes. EPC cuts and pastes SSN and DOB into Eligibility & Identity Page (under Applicant Data). | |
| 13 | Primary Approver reviews the Restricted Table and the background check results and approves/denies the offer based on results. | ||
| 14 | Primary Approver finalizes job offer, sends Welcome letter with orientation information and completes Prepare for Hire page. | ||
| 15 | Sends appointment to temporary holding “suspense” table. | ||
| 16 | Completes a Search/Match for existing UMID or assigns new one if one does not exist. | ||
| 17 | Sends UMID e-mail to Candidate immediately, if no issues found. | ||
| 18 | Sends e-mail to hiring team with new employee’s start date. | ||
| 19 | Sends uniqname setup e-mail to Candidate. (Instructs Candidate to set up uniqname and UMICH password, or update password if Candidate already has uniqname.) (Not applicable to Michigan Medicine staff.) | ||
| 20 | Follows e-mail link or contact information to either set up or update uniqname and UMICH password. (Not applicable to Michigan Medicine staff.) | ||
| 21 | Sends onboarding e-mail to Candidate in nightly process after uniqname is assigned. (Not applicable to Michigan Medicine staff.) | ||
| 22 | Completes onboarding process using Wolverine Access > Self Service | ||
| 23 | Sends appointment to Job Data in nightly process when onboarding process is complete. | ||
| 24 | Sends final message regarding Employee Self Service options when date in Job Data has been reached. |
Additional Information
Job Opening Checklist and Cheat Sheet