What is Changing?
- The Office of Contract Administration (OCA) will no longer send Concurrence Receipt emails to project teams needing to approve subrecipient invoices.
- SAPOCs, PIs, and any additional or alternate approvers will need to approve subrecipient invoices in the M-Pathways Financials System.
Why is the Change Happening?
- Increase compliance with the U-M Standard Practice Guide, Uniform Guidance, and sponsor requirements.
- Increase efficiency for project teams and central administration.
- Align the process with other online approvals.
When is the Change Happening?
- Beginning Tuesday, November 10, 2020, subrecipient invoices received by U-M will be subject to the new approval workflow in M-Pathways Financials.
- Subrecipient invoices received prior to November 10, 2020 will be subject to the current process.
Who is Impacted by the Change?
- Anyone currently approving invoices:
- Contact Principal Investigator (PI) in eResearch Proposal Management (eRPM)
- Primary Post-Award Administrator in eRPM
- SUBK Managing Investigator in eRPM
- SUBK Managing Administrator in eRPM
- Single Administrative Point of Contact (SAPOC) in M-Pathways Financials
- Anyone required to approve invoices as of November 10, 2020:
- Project/Grant (P/G) Director in M-Pathways Financials*
- P/G Administrator in M-Pathways Financials*
- Additional or alternate approvers
*On P/Gs with an open purchase order (PO) originating from the Office of Contract Administration (OCA)
How Can You Prepare for the Change?
- Anyone approving invoices in M-Pathways needs Duo Two-Factor Authentication.
- Align the P/G Director and P/G Administrator in M-Pathways to those who need to approve invoices.
- Contact your Sponsored Programs P/G Coordinator to change the contacts on a P/G.
- Contact your OCA Specialist to change the P/G associated with a subrecipient PO.
- Review the Approve or Deny a Subaward Voucher for Payment step-by-step procedure.
- View the Navigate Webinar recording.
- Contact subrecipient-invoice-approval-help@umich.edu for additional assistance.