View Restricted Table

Overview

This document outlines how to view restricted codes in the M-Pathways Human Resource Management System (HRMS) - Recruiting. Restricted codes are used to indicate special conditions related to a hire.

• Restricted codes are used to indicate special conditions related to a hire, rehire, or transfer status for a current or former employee.
• Restricted Codes N and X are created from Personnel Action Request (PAR) termination transactions or can be added manually by the central HR office.  All others are added manually by central HR office.
• Access to the Restricted Table requires specific security access which is limited to the central HR or Unit HR function.  
• Restricted codes R, N, S, and P can prevent a person from applying for job openings on the Careers website and require a central office review before a hire can be finalized. Applicants are notified at time of application via email.
• Restricted Codes X and E produce a soft warning when finalizing a hire.
• Applicants can request a review and/or inactivation of their restricted status by contacting the appropriate central HR office.
• Multiple restricted codes can be assigned to a single person.

 

Restricted Code	Description
R	Redemption: Worked here previously Signed agreement not to work for U-M again Cannot be rehired
N	Not Recommended for Rehire: Worked here previously Terminated with a problem Cannot be rehired
S	Student Sanction: Expelled or sanctioned by the university as a Student Cannot be hired/rehired Note: Records are maintained by the Office of Student Conflict Resolution
X	Restricted Rehire: Worked here previously Terminated with a problem Not recommended for rehire or internal transfer in a specific job or in some types of jobs where concerns may present challenges for successful performance. Note: Review restricted table comments to determine exact circumstances and contact your central HR Rep or local unit HR to determine if hire can move forward.
E	Excluded Parties Restriction: Record found on excluded parties, sanction screening or FACIS search  Cannot be hired/rehired if paid from direct or indirect federal funding Contact your local or central HR office to determine if hire can move forward
P	Public Health Code Violation Worked here previously Terminated due to violation of public health code Cannot be rehired   Must be disclosed during employment verification by health related facilities

Step-by-Step Procedure

1. Enter the Empl ID or National ID (Social Security Number).
   • First Name and Last Name search may be used.

View Find an Existing Value screenshot



2. Click Search.
   • Verify the correct employee displays.
   • If the Empl ID has no prior restricted codes recorded, a message displays “No matching values were found”.

If the Empl ID has prior restricted records:

3. To view restricted codes for an individual, use the arrows to navigate.
   OR
   Click the View All link to see all the restricted codes at once.
   • Restricted codes with a Status of Inactive can be disregarded.

View Restricted Table screenshot



4. To view the effective dates within a restricted code, use the arrows to navigate.
   OR
   Click the View All link to view all the effective dates at once within a restricted code.
5. Click the Comment tab for further details on the restricted code.
6. Contact centeral HR or unit HR before proceeding with hire.