Run Applicant Summary Report

Overview

This document explains how to Run an Applicant Summary Report in M-Pathways Human Resource Management System (HRMS) - Recruiting.

Important Information

  • Employees with HR_EMP_JOB_OPEN_UPDATER or HR_EMP_GSA_JOB_OPEN_UPDATER security roles have access to run the Applicant Summary Basic Report.
  • Employees with HR EMP UNIT USER or HR EMP PROCESS COORD security roles have access to run the Application Summary Basic Report and the Applicant Summary Report.
  • Applicant Summary Basic Report:
    • This report is a Comma Separated Values (.csv) listing of all Applicants’ demographic information, including RIF status, and restricted code (equal to X). The report also summarizes the EEO information for the female, minority, veteran and disabled Applicants as a percentage of the whole pool and also as a percentage of those who reported their information and provides comparison data supplied from the Affirmative Action Availability Report, supplied by the Office for Institutional Equity. This information is used to inform whether further outreach efforts are needed on the job opening.
    • For internal Applicants, the current position information is listed including job title, salary, and department.
    • This report may be used to manage applicant pools for both regular employee and graduate student appointments, although the EEO data does not apply to the graduate student population.
  • Applicant Summary Report:
    • Available to HR professionals only who are not directly involved in the hiring decision.
    • Includes all the features in the Applicant Summary Basic Report.
    • Lists all Applicants for a particular job opening. It also provides sensitive equal employment opportunity (EEO) information (race and gender) for the internal Applicants and for all external Applicants who have chosen to provide this information.
    • Remove sensitive race and gender information prior to sharing the Applicant Summary Report with anyone involved in the hiring decision.

Navigation

NavBar > Navigator > Recruiting > Reports > Applicant Summary

Step-by-Step Process

    Note: If you previously created a Run Control ID for running an Applicant Summary Report, go to Step 5.

  1. Click Add a New Value to add a new Run Control ID.

    2. Applicant Summary

  2. Enter the Run Control ID.

    3. Note: The Run Control ID is associated only with your Login ID. It is helpful to assign the Run Control ID a name that is easy to remember so that you can reuse the Run Control ID in the future.

    Add a New Value

  3. Click Add.
  4. Go to step 8.
  5. Enter all or part of your Run Control ID.

    6. Find an Existing Value

  6. Click Search.
  7. If you typed only part of the Run Control ID, click the full name in the list of Search Results.
  8. Enter or lookup the Job Opening ID.

    9. Report Request Parameters

  9. Click Run.
  10. Verify PSUNX is selected from the Server Name drop-down list.

    11. Process Scheduler Request

  11. Verify Web is selected from the Type drop-down list.
  12. Click OK.
  13. Click Report Manager.

    14. Applicant Summary

  14. Click the Administration tab.

    15. Administration page

  15. Click Refresh until Posted displays in the Status column.
  16. Click Applicant Summary in the Description column to view the Applicant Summary Report.

    17. Note: Clicking the link opens the report as a Comma Separated Values (.csv) file.

  17. View the Applicant Summary Report.

    18. Notes:

    • You can save the report as a Microsoft Excel file.
    • Links within the report are active until you save the file.
    • When sorting or filtering information, select only the rows and columns showing individual applicant data. Selecting the summary information at the bottom of the report may return incorrect data upon sorting or filtering.