Add Notes and Attachments to a Job Opening

Overview

This document explains the steps for adding notes and attachments to a job opening in M-Pathways Human Resource Management System (HRMS) - Recruiting.

Important Information

• The content of all notes or attachments is subject to Freedom of Information Act (FOIA) regulations whether they are marked private or public.
• Job opening attachments and notes can be added during any step in the hiring process.
• Appropriate types of notes include details related to the job opening, such as comments about the budget.
• Appropriate types of attachments include Position Description Forms (PDFs), salary setting models, and interview documentation.

Note: For assistance with interview questions and notes refer to the eRecruit Department Resources page.

• M-Pathways stores each note and/or attachment individually and identifies the Creator and date added.
• Attachments can only be added after the job opening is Saved.

Step-by-Step Process

1. Search for the Job Opening ID.

Note: If the Job Opening ID is unknown, enter known values in search criteria field(s). For more information on how to search for a job opening, see Search Job Openings.

2. Click Activity & Attachments.

View Manage Job Opening screenshot



3. Click Add Note to add a note to the job opening.

Note: To add an attachment, skip to Step 8.

4. Enter the Subject.

View Add Note screenshot



5. Enter applicable Details.
6. Enter or select the Audience.

Note: You may select one of the following options:

• Interview – Notes display on the Interview Schedule page, in addition to the Activity & Attachments page.
• Private - Only the note Creator can view the note. This is the default and recommended option.
• Public – Anyone associated with the job opening can view the note.
7. Click Add Note.

Note: Go to Step 12 if you do not wish to add an attachment.

8. To add an attachment, click Add Attachment.
9. Click Browse..., locate and select the file to attach, then click Upload.
10. Enter a new Description, if needed.

View Attachments screenshot



11. Select the Audience.

Note: You may select one of the following options:

• Interview – Attachments display on the Interview Schedule page, in addition to the Activity & Attachments page.
• Private - Only the attachment Creator can view the attachment.
• Public – Anyone associated with the job opening can view the attachment. This is the recommended option.
12. Click Save.
13. To view attachments later, click the File Name link under Attachments.

View Activity & Attachments screenshot



14. To Edit notes, click the pencil icon on the right side.

Note: Once a note is added, the Subject displays under Notes.