Overview
This document is designed to assist departments in hiring Non-Student Temporary employees in M-Pathways Human Resource Management System (HRMS) - Recruiting. The steps below illustrate the process and relationship. Click on the links for additional information and assistance with steps.
| Step | Department or EPC | Applicant | M-Pathways |
|---|---|---|---|
| 1 | Create a New Job Opening using M-Pathways. | If applicable, sends e-mails to Approvers, in order they are listed. After approvals are complete, the job opening is ready for Applicants. | |
| 2 | Approvers review and Approve/Deny Job Opening. | Note: If denied, status changes to Denied and job opening can be resubmitted. | |
| 3 | Uses Careers website to apply, or applies following supplied instructions for non-posted positions. | Lists all Applicants that apply to job opening in the Manage Applicants group box for the job opening. | |
| 4 | Interviews Applicants. | ||
| 5 | Extends verbal contingent offer to selected Candidate. | ||
| 6 | Accepts verbal contingent offer from department. | ||
| 7 | Dispositions selected Candidate to "Interview" (provides easy access to the job offer in the next steps). | ||
| 8 | Adds Applicant Notes to selected Candidate. | ||
| 9 | Prepares a Job Offer. | If applicable, sends e-mails to Approvers, in order listed. Note: EPC is required as Primary and final Approver. | |
| 10 | EPC approvers offer and orders background check. | E-mail invitation sent to new hire to complete consent and disclosure for background check. | |
| 11 | Logs in to vendor website and completes consent and disclosure. | ||
| 12 | EPC reviews background check results and escalates adverse information to HR Representative. | ||
| 13 | EPC reviews applicant record for contact note. | ||
| 14 | EPC finalizes job offer and completes Prepare for Hire. | Cross checks Restricted Table for N and R records. Cross checks for other appointments and provides information. | |
| 15 | Sends appointment to temporary holding “suspense” table. | ||
| 16 | Completes a Search/Match for existing UMID or assigns new one if one does not exist. | ||
| 17 | Sends UMID e-mail to Candidate immediately, if no issues found. | ||
| 18 | Sends e-mail to hiring team with new employee’s start date. | ||
| 19 | For new hires, sends OTID e-mail to Candidate. (Instructs Candidate to set up uniqname and Kerberos password, or update password if Candidate already has uniqname.) (May take up to 24 hours.) | ||
| 20 | Follows e-mail link or contact information to either set up or update uniqname and Kerberos password. | ||
| 21 | Sends onboarding e-mail to Candidate in nightly process after uniqname is assigned. Sent daily until onboarding is completed. | ||
| 22 | Completes onboarding process using Wolverine Access > Self Service | Sends daily digest e-mail to Posting Contact designated on the Job Opening if employee does not complete onboarding process. | |
| 23 | Sends appointment to Job Data in nightly process when onboarding process is complete. | ||
| 24 | Sends final message regarding Employee Self Service options when date in Job Data has been reached. |
Additional Information
Job Opening Checklist and Cheat Sheet