Overview
This document is designed to assist departments in hiring Graduate Student Appointment employees in M-Pathways Human Resource Management System (HRMS) - Recruiting. The steps below illustrate the process and relationship. Click on the links for additional information and assistance with steps.
| Step | Department or EPC | Graduate Student | M-Pathways |
|---|---|---|---|
| 1 | Create a New Job Opening using M-Pathways. | If applicable, sends e-mails to Approvers, in order they are listed. After approvals are complete, the job opening is ready for Graduate Students to apply. | |
| 2 | Approvers review and Approve/Deny Job Opening. | Note: If denied, status changes to Denied and job opening can be resubmitted. | |
| 3 | Search committee identifies selected Candidate. | ||
| 4 | Contacts final selected Candidate with instructions to apply for job posting and background screening requirement. | Uses Careers website to apply or applies to non-posted position with special instructions supplied by hiring department. | Lists all Graduate Students that apply to job opening in the Manage Applicants group box for the job opening. |
| 5 | If applicable, interviews Graduate Student. | ||
| 6 | Extends verbal offer to selected Graduate Student. | ||
| 7 | Accepts verbal offer from department. | ||
| 8 | Dispositions selected Graduate Student to “Interview” (provides easy access to the job offer in the next steps). | ||
| 9 | Adds Applicant Notes to selected Candidate. | ||
| 10 | Prepares a Job Offer. Include Approvers, and create Fraction Calculation Form(s) if finalized. Note: EPC is required as Primary and final Approver. | Sends e-mails to Approvers, in order listed on job offer. Note: EPC must be the primary and last Approver. | |
| 11 | EPC approves job offer and orders background check. Note: background check required for first appointment only. | E-mail invitation sent to new hire to complete consent and disclosure for background check. | |
| 12 | Logs in to vendor website and completes consent and disclosure. | ||
| 13 | EPC reviews applicant record for contact note. | ||
| 14 | EPC finalizes job offer and completes Prepare for Hire. | Cross checks Restricted Table for N and R records. Cross checks for other appointments and provides information. Sends “New Employee Starting” e-mail message to hiring team. | |
| 15 | Sends appointment to temporary holding “suspense” table. | ||
| 16 | (For new hires) Completes onboarding process using Wolverine Access > Self Service | ||
| 17 | Sends appointment to Job Data in nightly process when onboarding process is complete. | ||
| 18 | Sends final message regarding Employee Self Service options when date in Job Data has been reached. | ||
| 19 | Sends final Fraction Calculation Form to the Graduate Student if not included at time of job offer. | ||
| 20 | Sends Offer Letter (optional), Fraction Calculation Form, and I-9 to HRRIS for processing/scanning. |
Additional Information:
Job Opening Checklist and Cheat Sheet (Graduate Student Appointment)
Manage Applicants – Quick Reference
Job Offer Checklist and Cheat Sheet (Graduate Student Appointment)