Overview
This document is designed to assist departments in creating job opening and utilizing M-Pathways HRMS Recruiting workflow to request background screening for faculty and academic appointments. The steps below illustrate the process and relationship. Click on the links for additional information and assistance with steps.
| Step | Department |
Applicant | M-Pathways or EPC |
|---|---|---|---|
| 1 | Create a New Job Opening using M-Pathways. | Sends e-mails to Approvers, in order they are listed. After approvals are complete, the job opening is ready for Applicants. Requires EPC as final approver. | |
| 2 | Approvers review and Approve/Deny Job Opening. | Note: If denied, status changes to Denied and job opening can be resubmitted. | |
| 3 | Search committee identifies selected Candidate. | ||
| 4 | Contacts final selected Candidate with instructions to apply for job posting and background screening requirement. | Uses Careers website to apply or applies to non-posted position with special instructions supplied by hiring department. | Lists the selected Candidate on the Manage Applicants page for the job opening. |
| 5 | Dispositions selected Candidate. Changes selected Candidate to "Interview" (provides easy access to the job offer in the next steps). | ||
| 6 | Adds Applicant Notes to selected Candidate. | ||
| 7 | Prepares a Job Offer. | Sends e-mails to Approvers, in order listed on job offer. Note: EPC must be the primary and last Approver. | |
| 8 | Receives e-mails from Vendor and logs in to vendor secure website and completes consent form and requested information. | Vendor sends notice to EPC when background check is complete. | |
| 9 | EPC reviews the vendor results and notifies department via email of successful results. Notifies Academic HR in case of adverse results. | ||
| 10 | EPC records Background Check report number in eRecruit Job Opening Notes/Attachments page. | ||
| 11 | EPC reviews applicant record for contact note. | ||
| 12 | Sends hire paperwork with notice of successful background check report to appropriate office for approval (AEO, BOR, etc) **See academic HR manual for approval requirements | ||
| 13 | Sends approved hire paperwork to SSC Data Management for data entry and scanning. Must include e-mail notice of background check from EPC. | ||
| 14 | HRRIS/EPC moves Job Opening to “Closed/Filled” status. |
Additional Information
Academic Job Opening Checklist and Cheat Sheet
Job Opening Process - Quick Reference