TL Rptd Time Audit Report – Punch Time Units

Overview

When an employee punches in and out, the reported time travels through a series of actions performed by the
timekeeper/approver and the M-Pathways system. The TL Rptd Time Audit Report provides line item details
of each action.

There are two common scenarios when the TL Rptd Time Audit Report is useful:

1. If an employee's punch times are modified by the approver, the TL Rptd Time Audit Report provides the audit history of each change.
2. If a Punch Time unit has more than one approver or timekeeper editing an employee's reported time, the TL Rptd Time Audit Report tracks every action performed by each user.

Report Parameters

The report requires the following:

1. An EmplID or a Static Group
2. A specific date or range of dates

The report will list only one EmplID and day per page. For the detailed steps to run reports, refer to:

• Run a Report to the Report Manager in M-Pathways – Step-by-Step Procedure
• Run a Report to a Window in M-Pathways – Step-by-Step Procedure

TL Rptd Time Audit Report

The report is organized into two main sections (A and B):

• The complete audit detail is in the top section (A). It lists each action on a different line.
• The bottom section (B) identifies the specific change(s) that occurred with the line items in the top section.

The recommended approach to reviewing the report is to first review the top section for the chronological history of the actions that occurred to the reported time for the date. If the change that occurred is unclear, refer to the bottom section for the breakdown of the old and new values.

Letter	Field/Button	Description
C	EmplID, Empl RCD#;	EmplID is the employee's identification number, also called UMID. The Empl RCD# is the employment record number of the specific job appointment.
D	Audit OprID	When the reported time is from a time clock punch, it displays PSAPP1. When the reported time is from a timekeeper/approver action on the Timesheet, it displays that person's uniqname.
E	Audit Stamp	The time when the individual action was uploaded into the system. The system uploads information from time clocks every 15 minutes.
F	Audit Action	Identifies whether a row of reported time was added or changed in M-Pathways. The action is Add when an employee punches in, punches out, or when the timekeeper or approver adds a row of reported time on the Timesheet. The action is Chg To (change to) when M-Pathways, a timekeeper, or an approver performs an action that changes a row of reported time. The change may be minor. For example, the status of the reported time is "Submitted" when the employee punches in, but M-Pathways quickly changes the status to "Needs Approval."
G	DUR	"Date Under Report" (DUR) – The date on which the employee reported time.
H	Seq Nbr	Displays a system-assigned sequence number that identifies a row of reported time. The sequence number is repeated each time an action is performed on it.
I	Punch Type	When an employee punches in, it displays In. When the employee punches out, it displays Out. Note: When the employee punches out, the sum of the hours worked are added to the In row, which is sequenced before the Out row in the report.
J	TRC	If a timekeeper or approver enters a Time Reporting Code (TRC) on the Timesheet, it displays here.
K	TL Quantity	Displays the number of hours for the row of reported time, if any at the time of the action.
L	Reprtd Status	This value describes the status of the reported time: SB (submitted), NA (needs approval), or AP (approved).
M	RT Source	Reported Time (RT) Source – displays TCD (Time Collection Device) if the source of the reported time is a time clock.
N	Punch DTTM	If the source of the reported time is a time clock, it displays the date and time the punch occurred.

TL Rptd Time Audit Report – Top Section (Continued)

K	TCD ID	Displays The Time Collection Device's (TCD) identification.
L	OprID	If the action that created the row of reported time was done by a timekeeper or approver on the Timesheet page, it displays his/her operator ID (uniqname).
M	OprID Last Upd	If applicable, it displays the operator ID (uniqname) of the timekeeper or approver who last updated the reported time on the Timesheet page.
N	DTTM Modified	If the action that created the row of reported time was done by a timekeeper or approver on the Timesheet page, it displays the Date and Time (DTTM) the row was modified. If the row was from a time clock punch action, it displays 01-JAN-1900 00:00:00.

TL Rptd Time Audit Report – Bottom Section

Letter	Field/Button	Description
O	Seq Nbr	Displays the system-assigned sequence number that uniquely identifies a row of reported time. The example above displays sequence numbers 1, 2 and 3, which reflect that the REG time was changed from 8.0 to 0.0 (1). The TRC was changed from ESA to ETW (2), and another TRC was changed from ESB to ESF (3).
P	Audit Time	Displays the Audit Stamp time that can be used with the sequence number to match a row from the bottom section to a row in the top section.
Q	Field	Identifies the specific field that was changed in the row of reported time.
R	Old Value	Lists the original value prior to the change.
S	New Value	Lists the new value after the change.