Punch Time Process

Overview

This document provides an overview of Punch Time. It includes links to additional documents that support each process step.

In a Punch Time department, there are two basic sets of roles and responsibilities – the employees who punch in and out of time clocks, and the staff who approve the time.

1. Employees – "Punching in and out" means employees swipe their Mcards (yellow U-M ID cards) on electronic time clocks when they begin and end each work shift.
2. Administrative Staff – Each department delegates and assigns tasks differently among their administrative staff. Some supervisors only approve their employees’ reported time, while others perform additional timekeeping tasks.
   
   The Time and Labor (TL) roles and the M-Pathways tasks they enable are:
   • Time Reporter Data User – This access is unique to Punch Time units. It is used to set up employees to use their department’s specific time clocks, and to set up their Punch timesheets in M-Pathways.
   • Punch Time Entry User – This is for staff who only approve employees’ time on a timesheet and enter edits/additions to the reported time. Time Entry users (described next) have this same access, so they do not need this separate role.
   • Time Entry Users – This provides access to the Time and Labor pages used for all of the electronic timekeeping methods. Punch Time is different than other electronic time entry since time is collected via time clocks, and the timesheets display punch times. Units that implement Punch Time should already have timekeepers with this role.

Punch Time Departments are responsible for the cost of the time clocks and licensing fees. MAIS is responsible for the cost of the servers and the M-Pathways system.

Punch Time Process

Similar to other methods of electronic time entry, the Punch Time process follows eight basic steps. These steps require either the Time Entry Users or Punch Time Entry User role, unless noted otherwise.