Term Activation/Inactivation

Overview

Term Activation allows you to establish a student’s eligibility to enroll in classes by activating the student’s record for a specific term. If the student’s Program Status is Active in Program, then a future term can be activated.

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Business Process

A student’s term can be ACTIVATED by:

Mass Term Activation Process
Individual Term Activation

A student’s term can be INACTIVATED using:

Individual Term Inactivation

The Registrar’s Office (RO) purges unused terms using a batch process.

If a student’s record missed the mass term activation process initiated by the Registrar’s Office (RO), all Schools/Colleges have the capability to activate terms for their individual students. The student must have an activated term in order to enroll. All Schools/Colleges have access to activate and inactivate their student terms.

Business Process/Transaction Details

TERM ACTIVATION

Mass Term Activation

The table below describes how mass term activation functions for continuing students, Fall incoming admits, and Winter, Spring, Spring/Summer, and Summer incoming admits.

Continuing Students	Run twice per year by the RO. For Winter Term, shortly after third week of Fall Term. For Fall, Spring, Spring/Summer, and Summer terms, shortly after third week of Winter Term.
Incoming Admits for Fall, Spring, Spring/Summer, and Summer	Run daily once it is run the first time for continuing students and through the end of the respective term. If a newly matriculated student is waiting to register, he/she must have his/her terms manually activated.
Incoming Admits for Winter	Run daily once it is run the first time for continuing students and through the end of the term. If a newly matriculated student is waiting to register, he/she must have his/her terms manually activated.

Individual Term Activation

May be required under the following circumstances:

Retro-term enrollment activity.
Current term late admit or returning student.
Current or future term continuing student who was not activated during the mass term activation process.
Continuing student whose term was purged before they enrolled (purge for the prior complete term(s) occurs at the beginning of the fourth week, just prior to the start of processing for future terms).

Individual Term Activation Steps:

Prior to activating a individual student’s term, the School/College should verify that the Program Status = Active in Program.
Activate the Term(s).

Note: Request a Enrollment Appointment, if appropriate (i.e., if the term was activated after the mass appointment process was run).

Term Activation and Dual Programs

Undergraduate students in an Multiple Dependent Degree Program (MDDP) can only have their home program terms activated; the system disables the non-home program’s term activation panel.
Graduate students in an MDP (Multiple Degree Program) or MDDP do not indicate a home program, and terms can be activated for both Careers.

TERM INACTIVATION

Individual Term Inactivation

The only way for Schools/Colleges to prevent one of their students from enrolling into classes is to inactivate the student’s term. Schools/Colleges can inactivate their student’s terms individually.

When necessary, the Registrar’s Office can stop initial registration for a particular student by placing a Negative Service Indicator with an impact of IENR or with an impact of CENR on the student’s record. CENR impact use is extremely rare; it is reserved for circumstances involving University Non-Academic Judiciary Actions. Generally, the Student Financial Office places holds on a student not the RO.