Online Sub-Certification Departmental Input

Overview

The Internal Controls certification process requires a Dean/VP to certify to various controls within their School/College/Department. However, many units require individual departments ‘sub-certify’ prior to the Dean/VP's certification. The M-Reports Online Sub-Certification function provides units with the ability to sub-certify by responding to the certification tool online for each department ID within the unit.

This document contains instructions for both entering and approving sub-certifications:

Navigation

Wolverine Access > M-Reports

Step-by-Step Process

Enter Sub-Certification Information

  1. Click Compliance > Internal Controls Other Reports/Tools > Sub-Certification.
    • The Sub-Certification Report includes a list of departments and their completion status for each section in the sub-certification tool.
    • Use the horizontal scroll bar to view additional sections.
  2. To change the fiscal year, click the Fiscal Year drop-down list and select a year.

    3. The Fiscal Year drop-down list under the page heading.

  3. To display only departments at a certain status level, click the Status drop down list and select a status.

    4. The Status drop-down list under the page heading.

  4. To mark all the controls Not Applicable for a department, check the box in the Not Applicable column.

    5. The Not Applicable column.

  5. If you checked a Not Applicable box in step 4, enter the reason why the controls do not apply to the department and click OK.
  6. To view a summary of the latest comments for a specific section and department, click the link in the applicable column and row.
    • The complete comment history for each question is on the Questionnaire screen.

    7. The percentage link under a subsection column, the percentage link for comments and the email link.

  7. To view related comments, click the linked response indicator under any question.
  8. Click a Dept ID to open and complete the questionnaire for that department.
    • Each section of the questionnaire includes at least one question.
    • Move between sections using the tabs at the top of the page or the Previous/Next links at the bottom of the page.
    • If relevant to a section, links to additional resourses, such as University policies or procedures, display under the question text.
  9. Select the Certification Status from the drop-down list.

    10. The Certification Status drop-down list and the Comments link.

  10. If applicable, click Add Comment and enter the Comment.
    • Comments are required if the Certification Status is No.
  11. Click Save.
  12. Click Printable Version to view and print the complete certification, including questions, answers, and comments.

    13. The Printable Version link under the document header.

  13. To send an email reminder to a department's designated approver, return to the Sub-Certification Status by Department page and click Email.

    14. The Email link.

  14. Complete the email:
    1. Click To.
    2. Search for the user by uniqname.
    3. Check the box next to the uniqname and click OK.
    4. If necessary, edit the subject and message text.
    5. Click Send.

Review and Approve Sub-Certifications

  1. Click Compliance > Internal Controls Other Reports/Tools > Sub-Certification.
  2. If needed, click the Fiscal Year drop-down list and select a different year.

    3. The Fiscal Year drop-down list under the page heading.

  3. To display only departments at a certain status level, click the Status drop down list and select a status.

    4. The Status drop-down list under the page heading.

  4. To view a summary of the latest comments for a specific section and department, click the link in the applicable column and row.
    • The complete comment history for each question is on the Questionnaire screen.

    5. The percentage link under a subsection column, the percentage link for comments and the email link.

  5. To view related comments, click the linked response indicator under any question.
    • An asterisk displays next to responses with associated comments.
  6. To view all responses for a department, click Dept ID.
    • Use the tabs to navigate through the sections.
    • Each section includes at least one question.
    • Yellow shading in the Certification Status box indicates the response changed since the last approval.
  7. Review the question, current answer, and the comment history.
  8. Use the breadcrumbs to return to the Sub-Certification page after all sections have been reviewed.
  9. Check the Approve box for each department to signify agreement with the related answers and comments.
    • A red name and date in the Questionnaire Last Updated column indicates an answer was updated since the last approval.

    10. The Approval box on the sub certification page.

  10. Click OK on the Save Warning window.

    11. Additional Information