Online Gap Analysis Tool

Overview

The Internal Controls certification process requires units complete a gap analysis for applicable finance-related processes for their departments on an annual basis to ensure proper controls are in place or identify corrective action plans to address control gaps. The M-Reports Online Gap Analysis tool provides units with the ability to complete their responses for each department within the unit and for management to review the results.

Navigation

Wolverine Access > M-Reports

Step-by-Step Process

  1. Click Compliance > Internal Controls Other Reports/Tools > Gap Analysis.
    • The Gap Analysis Summary by Process page displays a list of departments and completion status indicators for each of the major processes.
    • Use the horizontal scroll bar to view additional processes.
  2. To change the fiscal year, click the fiscal year drop-down list and select a year.

    3. The fiscal year drop-down list which is above the report header.

  3. To mark all questions of all processes Not Applicable for a department, click N/A to the right of the Dept Descr column.
    • Click Undo if you need to undo the N/A selection.

    4. The N/A and Undo buttons in the department rows.

  4. If you clicked N/A in step 3, enter the rationale for the N/A response in the Reason box and click OK.
  5. To view a list of departments with a Not Started status or identified gaps for a process, click the applicable percentage link.

    6. The percentage links and status links under the process headings.

  6. To access the gap analysis tool for a specific process and department, click Not Started, Started or Completed in the appropriate row and column.
    • If a process is not applicable to the department, click N/A.
  7. Click any linked process to view the same information by sub-process.
  8. To access the first question in the first process for a department, click the Dept ID.

    9. The percentage links under the process headings.

  9. To indicate all questions in a process are not applicable to a department, click the Click to answer all as NA link in its Process not applicable column.
    • This is the same action as using N/A for a department on the Gap Analysis Summary by Process page (step 3).
  10. To go to the first question in a sub-process for a department, click Completed, Started, or Not Started in the appropriate sub-process column.
  11. To view information for all questions within a sub-process, click the Expand to view questions (plus sign) icon next to the sub-process header.
    • Click the icon again to collapse the sub-process.
  12. Click Print all questions and answers for this process to open a table view of the responses for the process.
  13. If appropriate, click Export and select an option (e.g., Excel) from the drop-down list.

    14. The Export icon in the header bar.

  14. Click the bread crumbs at the top of the page or appropriate links to open the Questionnaire page.
  15. Click a sub-process to open it.
    • To open a specific question, hover over the sub-process and select the question in the drop-down list.
    • Use the vertical scroll bar to move through the questions in the sub-process.

    16. The subprocess menu.

  16. Click the appropriate response to the question.
    • Italicized text within a question indicates a change for the current fiscal year. If the question/control is new, the question includes the text NEW CONTROL.

    17. The question section of the page.

  17. If appropriate, review the Prior Year(s) Answers.
  18. If applicable, enter Comments and/or the Corrective Action Plan.
    • Comments are required if No was selected in step 16.
  19. If appropriate, enter the corrective action plan's completion date in the Timing for Corrective Action Plan field.
  20. When all questions are answered, click either Next (Save) to save the data and open the questions for the next sub-process, or click Save to save and remain on the page.
    • Answers are ONLY saved when Save or Next (Save) has been clicked. If you are logged out due to a timeout or you click another button or tab, the responses are not saved.
    • If available, click Prev (Save) to save and return to the previous sub-process.

Additional Information