Overview
Hiring departments use two pages in M-Pathways to administer the temporary employment process for Ann Arbor students. The Student Information page provides view-only information about the students, while the Student Processing page is used to enter information online to process new hires, rehires, and additional appointments.
This document provides an overview of the view-only Student Information page, followed by important details about each of the five sections on the page. Prior to interviewing a student for temporary employment, it is important to review the student’s information on this page and work with the student to resolve any outstanding issues.
Table of Contents
Navigation
NavBar > Navigator > Workforce Administration > Job Information > Student Temporary Processing
Student Information Page
| Letter | Section | Description |
|---|---|---|
| A | Alerts | Lists one-sentence notifications that identify problems or potential problems with the student or the hiring process requirements. |
| B | Current and Future Enrollment Information | Lists the student’s current and future enrollment information by term and provides links to the student’s personal information in M-Pathways. |
| C | Work-Study Information | If applicable, lists the student’s current and future work-study awards by term. It also provides links to pages for reviewing UM work-study earnings by Student or Department ID. |
| D | Preparing for Employment Information | If applicable, displays information from the student’s Student Employment Application in Wolverine Access. It includes the date the application was last completed/updated, the student’s non-UM employment history, and the relatives identified as employed at UM. |
| E | UM Employment History | Lists the regular and temporary employment positions for the student at UM, as recorded on the Job Data pages in M-Pathways. |
Alerts
The alerts that are specific to the student are displayed on the basis of information captured in M Pathways. This includes the information the student entered on the Student Employment Application in Wolverine Access.
A complete list of the alert messages is provided below, in the order in which they would display. This list includes instructions for resolving each issue.
Students with any of the first three alerts cannot be hired until the related issue(s) is resolved.
| Alert Message | Resolution |
|---|---|
| Applicant has not completed Student Employment Application. | Direct the student to complete the Student Employment Application in Wolverine Access Student Business. |
| Applicant has a missing, invalid or incomplete current address. Applicant must update via self-service for timely paycheck distribution. | Direct the student to update his or her current address through Wolverine Access Student Business. |
| Applicant recorded as not legally eligible to work in the USA. | This indicates the student answered he/she is not eligible to work in the USA on the Student Employment Application. If the student misunderstood the question, he/she can correct it. |
| Alien Certificate form not on file for a foreign national. | Direct the student to the University Payroll Office website for more information. |
| No National ID (SSN) exists for the applicant. Applicant must provide this information to the RO or confirm completion of SSA Application. | Direct the student to the University Human Resources website for more information. |
| Applicant has no Direct Deposit on file. Encourage applicant to enroll via self-service. | Encourage the student to set up Direct Deposit in Wolverine Access. |
| No I-9 form on file. An I-9 must be completed and submitted to complete the hire process. | An I-9 must be completed with the student at the time of hire. If necessary, click the I 9 Form link at the bottom of the Student Information page to download the I-9. Students who have questions may be directed to https://ssc.umich.edu/human-resources/i-9-processing/. |
| Applicant recorded relative as a UM employee; ensure compliance with SPG: 201.23. | If necessary, the hiring department can review the related policy, regulations, and definitions in the Standard Practice Guide. |
| Applicant is currently active in at least one other UM department. Coordinate appointment before hire. | The hiring department needs to contact the other UM department(s) to agree to concurrent employment. This is verified by selecting a related checkbox on the Student Processing page when completing the hiring information. |
| The bidder has a restricted code on record. You should not proceed with entering their bid(s) unless you have been authorized to ignore the restricted code. | Cancel the hiring transaction or make a decision to ignore the alert. If necessary, contact your UM Employment Manager (HR Officer or Central Office EPC) for questions regarding the code. |
| This person has a REDEMPTION code. This person cannot be hired and cannot be allowed to bid. Contact your UM Employment Manager if there are any further questions. | Applicant cannot be hired with a REDEMPTION code. |
The applicant you are hiring answered yes to the question Have you ever been convicted of a misdemeanor or felony? |
The hiring department may need to work with the student to evaluate the student’s response to this question, which is part of the Student Employment Application in Wolverine Access. |
Current and Future Enrollment Information
This section displays the current and future rows of enrollment data in ascending order by term with the current row at the top.
| Field/Button | Description |
|---|---|
| Term | The academic term of the enrollment data. |
| Career | The academic career in which the student is active for the specific term of enrollment. |
| Academic Level | The student’s academic level for the specific term. |
| Load | The student’s level of enrollment for the specific term. Students must be enrolled at least half time to be hired as work-study. |
| Addresses | Opens the Addresses page for the student. |
| Phone | Opens the Phone Numbers page for the student. |
| Citizenship | Opens the Citizenship/Passport page for the student. |
| Visa/Permit Data | Opens the Visa/Permit Data page for the student. If applicable, this page provides information about the student’s Work Permit (e.g., I-9) or Visa Type (e.g., F-1). |
Note: See Related Documentation below for links to information about the linked pages.
Work-Study Information
If applicable, this section displays current and future rows of data for work-study awards that have been accepted by students. The rows are displayed in ascending order by aid year, then by term, with the current row at the top.
| Field/Button | Description |
|---|---|
| Aid Year | The academic term of the enrollment data. |
| Term | The term of the work-study award. |
| Accept Amount | The amount of the work-study award accepted by the student. |
| UM Work-Study by Student | Opens the Find an Existing Value page for the UM Work Study by Student page in a new browser window. Enter the student's EmplID and Aid Year to view the work-study earnings-to-date for the student. |
| UM Work-Study Status by DeptID | Opens the Find an Existing Value page for the UM Work Study Status by DeptID page in a new browser window. The DeptID and the Aid Year fields need to be completed to open the page. Use this link to view the work-study earnings-to-date for the selected aid year for all students hired by your department. |
Note: See the Related Documentation section of this document for links to specific documentation about the linked pages.
Preparing for Employment Information
If applicable, this section displays information collected from the student on the Student Employment Application in Wolverine Access.
| Field/Button | Description |
|---|---|
| Last Update | Displays the date the student last updated or completed the Student Employment Application in Wolverine Access. |
| Non-UM Employment History | Displays information for each non-UM employer the student entered on the Preparing for Employment – Employment History page within the Student Employment Application. Students can complete the Student Employment Application and leave this section blank. |
| Relative Employment Information | Displays a row for each relative the student entered on the Preparing for Employment – Relative Employment Information page within the Student Employment Application. The department name displays as the student entered it. Students can complete the Student Employment Application and leave this section blank. |
UM Employment History
If applicable, this section displays information on the basis of the student’s UM job record in M-Pathways. It displays the maximum effective-dated job data row, as of the current date, for each Employee Record Number that exists for the student. This includes both temporary and regular employment positions.
| Field/Button | Description |
|---|---|
| Empl Rcd# | Displays the Employee Record Number of the row of job data. |
| Department | Displays the six-digit Department ID and the department name. |
| Status | Displays the status of the job data. The job data rows in this section are sorted alphabetically by status. Valid values are:
|
| Job Code | Displays the six-digit job code and short description. |
| Comp Rate | Displays the compensation rate. |
| Supervisor | If entered for the hiring department, displays the name of the supervisor associated with the row of job data. |
| Shortcode | Displays the Shortcode (Account Code). |
| I-9 Form | Opens an electronic copy of the I-9 form in PDF. |
| UM Employment Overview | Opens the University Human Resources website that provides information and related links for hiring departments. |
Related Documentation
The following resources are available under the Catalog > ITS > Human Resources Management System > Human Resources > Student Temporary Processing category in My LINC.
- Hire a Temporary Student Employee (Ann Arbor)
Provides an overview of the process for hiring an Ann Arbor student as a temporary employee (student temp
). This includes using M-Pathways and the Student Employment Office’s Job Posting website. - Assist Students with Student Employment Applications – Step-by-Step Procedure
Details the steps Ann Arbor students perform to complete or update the Student Employment Application pages in Wolverine Access. Staff in hiring departments and the Office of Recruiting and Employment Services can use this document as a reference to assist students who have questions or difficulty with the Wolverine Access transaction. - Complete Processing for a Student Temporary Hire (Ann Arbor) - Step-By-Step Procedure
Details the steps for completing the hiring information on the Student Processing page for the temporary employment of Ann Arbor students, including hires, rehires, and additional appointments. It also provides important information about the potential warnings and errors that may need to be resolved by the hiring department. - Use the Student Temporary Processing Report – Support Material
Provides the detailed steps for running the Student Temporary Processing report in M-Pathways and formatting the report data in Excel, followed by field descriptions of the report.
The following resources provide additional information about the pages that are linked from the Student Information page.
- View Address Data – Step-by-Step Procedure
Describes the procedure to view student contact information, including addresses and phones. - Citizenship and Visa/Permit Data - Reference Document
Provides information about how to understand, interpret, and enter/update data about citizenship. Also included is information about understanding and interpreting visa/permit data and instructions for maintaining visa/permit data. - Work Study Earnings – Field Descriptions
Describes the fields located on the Work Study Earnings pages.