View All DBE Effective Dates

Overview

This step-by-step procedures outlines the steps for viewing all DBE effective dates.

Step-by-Step Process

1. Enter search criteria.
• Empl ID
• Empl Record
• Last Name
• First Name
• Campus ID
• Regular/Temporary
• Department


2. Click Search.

Note: All existing DBE rows for that EmpID display in the Search Results. You can click on any row in the Search Results for further details. If the chosen row has greater effective date(s) in that department (DeptID), all rows display on the View All Department Budget Earnings page.

3. Click the Name link for the applicable record.
4. Review applicable fields:



Field/Button	Description
Empl ID / Rcd	An individual’s UMID, which is a system-assigned eight-digit number that uniquely identifies U-M employees and students and the employment record number for an appointment.
Department	A six-digit code and description which identifies a department. Here, the Dept ID refers to the department where the job is held. Typically referred to as the appointing department (Appointing Dept).
Effective Date	The date on which an appointment’s percent effort and compensation rate percent distribution across Shortcodes is effective.
Job Title	Typically referred to as the appointing title.
Standard Hours	The number of hours the employee works in the associated appointment during the course of one week. Temporary appointments have 0 standard hours. Typically 40 standard hours implies the faculty or staff member has a full time appointment.
Funding End Date	The date an individual’s percent effort and percent distribution for a Shortcode is last effective. This field is a key component for creating accurate effort certification reports.
Job Code	A six-digit code and description that identifies a unique job code title.
FTE	Full Time Equivalent.
Sponsored Project Pool	Non-instructional staff: This field is coded P for non-instructional staff who wish to designate time worked by Shortcode on their time reports each pay period rather than default to Department Budget Earnings distribution. University-year appointed faculty: Federal regulations require that federally sponsored projects be billed for salaries and wages as effort (work) is expended on a project, not according to the University's pay schedule. Many faculty members are appointed on a university-year basis. They work during the period of September through May (April in Dearborn) but their salary is paid over the period of September through August. The federally sponsored research projects are billed the full year salary, over these nine working months. The excess of the billed salaries over the amounts faculty members are actually paid are stored in a central fund (sponsored research pool) and used to pay faculty members during the summer months of June through August. An S in this field indicates that the projects are to be billed over the nine-month university-year period for faculty on the Ann Arbor and Flint campuses. A D in this field indicates the system that the projects are to be billed over the eight-month university-year period for faculty on the Dearborn campus.
FTR	Full Time Rate and frequency.
Comp Rate	Compensation Rate and frequency.
Short Code	A six-digit number that represents the ChartField combination.
% Effort	This is the percentage of the standard hours assigned to a Shortcode for a given job.
% Dist	The percentage of compensation rate for a job assigned to a particular Shortcode. Each appointment must distribute a total of 100 percent of the compensation rate.
Fund	A General Ledger ChartField used to segregate money for specified activities in accordance with regulations or limitations.
Dept ID	A six-digit code and related description which identifies a department. This code is typically referred to as the funding department.
Prog	A General Ledger ChartField used to group related financial activities that may occur within a single organization or across multiple organizations (e.g., Administration, Recruiting).
Class	A General Ledger ChartField used to group related financial activities (e.g., Instruction, Research).
Project	A General Ledger ChartField used to accumulate financial information on a set of activities over a limited time.
Comp Rt Dist	The compensation rate that will be charged to the individual’s specific Shortcode.