View All Additional Pay

Overview

This step-by-step procedures outlines the steps for viewing all Additional Pay earn codes and effective dates.

Step-by-Step Process

1. Enter search criteria.
• Empl ID
• Last Name
• First Name
• Campus ID


2. Click Search.
3. Click the Name link for the applicable record.
4. Review applicable fields:



Field/Button	Description
Empl Rcd#	Identifies the employment record number for an appointment.
Effective Date	The date on which the additional pay first becomes effective. Typically, this date corresponds with the beginning of a pay period.
Job Code/ Department	A six-digit code and description which identifies a unique job code title. Typically referred to as the appointing title. A six-digit code and related description which identifies a department. Here it represents the appointing department.
Payroll Stat/ Action Rsn	Payroll Status indicates the pay status of the specified appointment (e.g., active, terminated). Action/Reasons describe the action taken to an employee’s appointment. Actions are used to specify why an employee's appointment or employment information changed. The action reason is entered in two parts: a personnel action, (e.g., pay rate change) and a reason for that action (e.g., promotion). Action/Reasons can control starting and stopping pay and changes in benefit status.
Std Hrs	The number of hours the employee works in the associated appointment during the course of one week. Temporary appointments have 0 standard hours. Typically 40 standard hours implies the faculty or staff member has a full time appointment.
FLSA	A code and description that identifies the exemption status according to the Fair Labor Standards Act (FLSA). FLSA regulations govern each position’s eligibility for overtime payment. A status of Non-Exempt (NE) indicates eligibility for overtime payment at time-and-a-half, and that the employee has a bi-weekly pay frequency. A status of Exempt indicates that the employee is paid monthly.
Comp Rate/ Comp Freq	Compensation Rate is he base rate pay a faculty or staff member receives for the percent of effort expended. Compensation Frequency describes the compensation rate. This can be bi-weekly, hourly, annual, or contract.
FTR/ Appt Period	Full Time Rate refers to the full-time rate. It is the base rate pay if the employee is expending 100% effort or 40 standard hours in their appointment. Appointment Period describes the full-time rate. (e.g., hourly, term, biweekly, Per 12 MO).
Appt End Date	An appointment’s expiration date. This will be blank for open-ended appointments.
Reg/Temp	Whether the job code is a regular or temporary appointing title.
HR Primary Job Indicator	Indicates a person’s primary or secondary Regular appointment. Primary appointment typically indicates where the employee expends the largest appointment effort as of the job effective date. Temporary appointments always have a job indicator of N (Not applicable).
Future Rows/ Union Cd	Future Rows indicates if the employee has a future-dated effective date on Job Data. Y=Future dated row exits. N=No future dated row exists. Union Code indicates the code used to uniquely identify different types of Unions. If blank, no union code is associated with the employee.



Field/Button	Description
Job Code	A six-digit code and description that identifies a unique job code title.
Job Title	Typically referred to as the appointing title.
Dept ID	A six-digit code and related description which identifies a department. This code is typically referred to as the funding department.
Classified Ind	Description of the type of Empl Record. (e.g., regular, acting appt., overload, or summer salary).
Earn Code	The code used to uniquely identify different types of additional pay (non-base rate pay).
Eff Date	The date on which the additional pay first becomes effective. Typically, this date corresponds with the beginning of a pay period.
Earn End Dt	The date on which the additional pay is to end. This date typically corresponds with the last day of the pay period.
Addl Seq#	(Additional Sequence Number) Within an earnings code, it uniquely identifies an additional pay line that is paid simultaneously with other additional pay lines with different sequence numbers.
Combo Code	A six-digit number that represents the ChartField combination to which the Earn Amt will be charged.
Oth Py	The amount of additional pay to be paid per pay period charged to a particular Shortcode.