PAR: Initiate RIF Notification

Overview

There are 2 parts to creating a PAR (Personnel Action Request):

This procedure is Part 2. It outlines the steps for completing a PAR: Initiate RIF Notification.

Important Information

• Before beginning this step-by-step procedure ensure you have collected the following information:
• Verbal or written approval from the appropriate central HR Office to notify an employee of Reduction-In-Force (RIF) status.
• Supporting documentation as described by the central HR Office must be attached to this transaction. Typically this includes the letter notifying the employee of RIF status.
• See the Department Resources: Reduction-In-Force (RIF) for additional information.
• A representative from the appropriate central HR Office must be the last approver for the following types of appointments:
• Dbn Human Res & Affirm Actn (Dearborn campus)
• Flint Human Resources Office (Flint campus)
• HR Academic HR Services (Ann Arbor campus regular and clinical instructional staff, research faculty, curators, and archivists)
• Staff HR (Ann Arbor campus regular staff)
• If the employee has multiple appointments with different final approvers, coordinate with the final approvers before beginning this transaction. See the PAR Final Approvers for Job Updates worksheet located in the HRRIS Job Aids for more information.
• Upon last approval, M-Pathways updates the employee’s appointment information as follows:
• RIF Status to Pending – See the M-Pathways page Modify a Person – University Person tab for more information.
  Main Menu > Workforce Administration > Personal Information > Modify a Person
• “RIF Notification Period” with the begin and end dates. See the M-Pathways Modify a Person – Person Modifiers tab for more information.
  Main Menu > Workforce Administration > Personal Information > Modify a Person
• Allows another type of PAR transaction to take place for the employee, as needed.
• The central HR Office monitors the expiration date of the RIF Notification Period and, if appropriate, processes a RIF Layoff with the reason.

Step-by-Step Process

1. Select a value from the RIF Layoff Reason drop-down list.

PAR Details Page - Initiate RIF Notification Screenshot



2. Enter or select a date in the RIF Notification Begin Date field.
3. Enter or select a date in the RIF Notification End Date field.
4. If applicable, click Add Row to add RIF notification dates.

Note: Repeat steps 1-4 as necessary.

5. Complete the PAR:
• If applicable, Add Supporting Documents
• Add Approvers
• Save, Validate, or Delete the PAR