Journal Entry (JE) Approval Process – Emails to Users

Overview

This document outlines when users will receive emails as part of the Journal Entry (JE) approval process.

Process Notification Type Notification Description Notification Recipient
Edit Journal JE Edit Error Notifications will not be generated for JE Edit Errors. A pagelet has been created that can be used from the Creator’s homepage in M-Pathways. N/A
Submit Journal Approver Error When the approval step contains an error, an email is sent to the Shared Service Center and a case is created. Example errors: Invalid Approver, Approver equals Requester, etc. SSC
Approval Required Email sent to Approvers listed in the Approver Table or their appropriate delegate. Approver
Outstanding Approval Send reminder email to Approvers listed in the Approver Table or their appropriate delegate 3 business days before month end. Approver
JE Approved Identifies that JE has been Approved and ready to be Posted to the GL. Creator
JE Denied Identifies that JE has been Denied and needs to be corrected or deleted. Creator
Budget Check Journal JE Budget Check Error No email will be sent for Budget Check errors. N/A
Post Journal JE Posted Identifies that the JE has been posted to the General Ledger. Requester