Update Deposit Location and Merchant Information

Important Information

• This step-by-step procedure details the steps to update the Deposit Location page and the Merchant Information page in the M-Pathways Financial & Physical Resources System.
• The Deposit Location page is used to identify Treasury deposit locations and users who are the Primary, Secondary Contacts, and Authorized Users for their department.
• In order to update information on the Deposit Location page, you must have the security role of GL_CR_DEPOSIT_LOC_CONTACT_USER.
• The Merchant Information page identifies who can view credit card merchant information and update Authorized Users.
• In order to update information on the Merchant Information page, you must have the security role of GL_CC_MERCHANT_CONTACT_USER.
• For more information or to request access to the roles mentioned, see the System Access & Data Requests to complete a request using the Online Access Request System (OARS).

Step-by-Step Process

Deposit Location Page

1. Enter UMICH in the SetID field.

   Deposit Location Screenshot

   

2. Enter the applicable number in the Location Code field.
   

   Note: If Location Code is unknown, enter part or all of the description of the location in the Description field.

3. Click Search.
4. Review the information in the Primary Contact group box. To update, click Lookup to find the appropriate user.
   

   Note: Primary Contact is the location's first point of contact for Treasury to communicate any issues and news.

   Deposit Location Screenshot

   

5. Review the information in the Secondary Contact group box. To update, click Lookup to find the appropriate user.
   

   Notes:

   • Secondary Contact is generally the supervisor of the Primary Contact.
   • The Lookup only works in the Name field in the Primary Contact and Secondary Contact group boxes.
6. Click the Authorized Users tab.

Update Authorized Users before they begin to make deposits. Promptly remove them when they no longer process deposits or cash receipt tickets.

7. To add an additional authorized user, click Add Row and use Lookup to find the appropriate user.
   

   Note: The Lookup only works in the Name field.

   Authorized Users Screenshot

   

8. To delete an authorized user, click Delete Row .
9. Click Save.

Merchant Information Page

1. Enter UMICH in the SetID field.

   Merchant Information Screenshot

   

2. Enter the applicable number in the Merchant Number field.
   

   Note: If Merchant Number is unknown, enter known information into the fields that follow.

3. Click Search.
4. Review the information to ensure the correct merchant displays.
   

   Note: If incorrect information displays, complete a Merchant Change Form – available on the Treasurer’s Office website and email it to merchantservices@umich.edu.

   Merchant Page Screenshot

   

5. Click the Merchant Equipment tab.
6. Review the information displayed.
   

   Note: If incorrect information displays, complete a Merchant Change Form – available on the Treasurer’s Office website and email it to merchantservices@umich.edu.

   Merchant Equipment Page Screenshot

   

7. Click the Authorized Users tab.

Update Authorized Users before they begin to process credit cards. Promptly remove them when they no longer process credit cards.

8. To add an additional authorized user, click Add Row and use Lookup to find the applicable user.
   

   Note: The Lookup only works in the Name field.

   Authorized Users Screenshot

   

9. To delete an authorized user, click Delete Row .
10. Click Save.