Overview
Certain ChartField values are not compatible with others. To prevent transactions with invalid ChartField combinations from being processed, the M-Pathways system contains edit rules. The ChartField combinations in your transaction are verified against these rules during the system's Edit process. If you have transaction errors, use this list of ChartField Combination Edit Rules to determine how to correct them.
Administration Class/Dept (ADMIN/ORG_SUBCL)
The Institutional Support (Administration) Classes (60000 – 69999) are only allowed in central unit Departments. Central unit Departments are in the following ranges (based on nodes from the UM_ORG_GROUP tree):
| Department Group Name | Dept ID |
|---|---|
| Institutional Departments | 0000500 000600 - 000601 991000 - 991500 |
| VP for Research | 191100 380011 465200 550000 -550099 550101 - 550299 550301 - 550399 550401 - 550499 550501 - 550799 550801 - 550899 551000 - 553999 554001 - 556099 556101 - 569999 582005 |
| North Campus Research Complex | 309400 - 309499 |
| Executive VP for Medical Affairs | 309500 – 309999 997500 |
| Executive VP & Chief Financial Officer | 376501 - 376502 481000 - 481013 481015 - 481096 481099 481200 - 481249 481301 - 481336 481342 - 481398 481402 - 481426 481428 - 481429 481437 - 481999 676000 - 676609 676625 - 676725 676740 - 677200 677400 - 677450 677460 - 679699 680000 - 681799 684000 - 686399 687000 - 688090 688100 - 689070 689200 - 690650 691000 - 698999 996500 |
| VP Global & Engaged Education | 415900 - 418999 435113 496000 513209 - 513299 517360 - 517369 518000 - 518999 |
| Info Tech Campus Initiatives | 481250 - 481299 |
| Office of the Provost & EVPAA | 510000 - 510049 510051 - 510299 |
| Academic & Budget Affairs | 510050 512100 514000 - 514199 514500 - 514899 515101 - 515999 516300 |
| VP Academic & Graduate Study | 512000 - 512099 512101 - 512999 513200 - 513208 514200 514400 515100 550800 |
| VP Digital Education Initiative | 513000 - 513099 513101 - 513199 515000 - 515099 517200 - 517249 |
| Academic & Faculty Affairs | 516000 - 516299 556100 |
| Academic & Educational Affairs | 517000 - 517149 517160 - 517199 517251 - 517299 517330 - 517359 517900 - 517999 |
| AVP Enrollment Management | 517150 - 517159 517300 - 517329 517400 - 517649 517650 - 517899 519000 - 519999 |
| Institute for Social Research | 580000 - 582004 582006 - 589999 |
| VP for Student Affairs | 600000 – 603999 755001 - 755100 996000 |
| VP for Development | 630000 – 651999 |
| Office of the President | 658000 - 658299 661105 - 661149 661151 - 661199 710000 - 719999 725230 752000 - 753299 754000 - 755000 755101 - 755999 995000 |
| VP for Communications | 661000 – 661100 661102 – 661104 661150 661200 661250 - 661999 662300 - 662999 998000 998500 |
| Division of Public Safety & Security | 661201 - 661249 |
| VP & Secretary of Univ | 662000 – 662299 |
| Staff Benefits Pools | 669000 – 669999 |
| VP for Gov't Relations | 753300 – 753999 |
| VP and General Counsel | 756000 – 756999 |
| Univ of Michigan – Dearborn | 915000 – 949999 993000 – 993500 |
| Univ of Michigan – Flint | 950000 – 965999 992000 – 992500 |
Instruction and Research Class/Dept (INST_RSRCH/ORG_SUBCL)
The Instruction (10000 – 19999) and Research (21000 – 2100X) Classes are only allowed in the following Departments (based on nodes from the UM_ORG_GROUP tree):
| Department Group Name | Dept ID |
|---|---|
| Institutional Departments | 0000500 000600 - 000601 991000 - 991500 |
| Provost & Executive VP Academic Affairs | 170000 – 191099 191101 – 227599 228000 372100 – 372300 373000 – 373999 380000 – 380010 380012 – 413999 415000 – 418999 420000 – 433700 435000 – 437799 440000 – 444499 445000 – 445999 450000 – 465199 465201 – 465299 470000 – 479999 481014 481250 – 481299 482000 – 482299 490000 – 510299 512000 – 513299 514000 – 514200 514400 514500 – 514899 515000 – 516300 517000 – 517369 517400 - 519999 550100 550300 550400 550500 550800 550900 – 550999 554000 556100 580000 – 582004 582006 – 589999 |
| VP for Research | 191100 380011 465200 550000 – 550099 550101 – 550299 550301 – 550399 550401 – 550499 550501 – 550799 550801 – 550899 551000 – 553999 554001 – 556099 556101 – 569999 582005 |
| Medical School | 230000 – 309299 570000 – 579999 997000 |
| UMHS Institutional Consolidations | 309300 - 309399 |
| North Campus Research Complex | 309400 -309499 |
| Executive VP for Medical Affairs | 309500 – 309999 997500 |
| UM Hospital | 310000 – 367999 994000 |
| DSA Central Administration | 600000 – 600299 600400 - 600599 |
| President’s Office | 661105 – 661149 661151 – 661199 725230 753000 – 753299 |
| Staff Benefits Pool | 669000 – 669999 |
| Department of Public Safety | 687000 – 687999 |
| Executive VP Finance University Support | 688100 – 688119 688121 – 688499 688600 – 688999 |
| Financial Operations | 691000 – 691134 691136 – 691144 691146 – 691149 691151 – 691999 692500 – 697999 |
| Univ of Michigan – Dearborn | 915000 – 949999 993000 – 993500 |
| Univ of Michigan – Flint | 950000 – 965999 992000 – 992500 |
Library Class/Dept (LIBRARY/ORG_SUBCL)
The Library (41000 and 4100X) Classes are only allowed in recognized library units (based on the UM_LIBRARY_ORGS tree).
| Department Value/Group Name | Dept ID |
|---|---|
| ROSS SCH Kresge Library | 380015 |
| Law School Project Admin | 410500 |
| Law Library | 412000 |
| University Library | 470000 – 474999 475500 – 479999 |
| Bentley Historical Library | 514200 | Clements Library | 514400 |
| Dearborn Mardigian Library | 923000 923040 |
| Flint Library | 951200 |
Housing & Union Funds/Account/Class (HSG_UN_FND/HSG_UN_FND)
The Housing and Union Funds (55000 – 55099) are only valid with the Auxiliary Faculty/Staff (92320 - 92329) Student (92310 – 92319), and Scholarships (8000 -89999) Classes and the following revenue/expense Account values (based on the UM_ACCT_GROUP tree):
| Account Group Name | Account |
|---|---|
| Recovery from Rebilled Items | 400575 410000 – 411409 411411 – 412999 |
| Transfers | 420000 – 423999 |
| Salaries & Benefits | 500100 – 500198 500200 - 599999 |
| Non-Salary Expenditures | 600000 – 623899 624000 - 625499 |
The same Funds are also valid with a blank Class field (in addition to Classes 92310 – 92329) and the following Account values:
| Account Group Name | Account |
|---|---|
| Balance Sheet | 100000 – 399999 |
| General Income | 400550 – 400574 400576 – 400599 405351 – 405353 413300 – 414999 |
| Investment Transactions | 408000 - 409999 |
| Medical | 411410 415000 - 419999 |
| Special Handling | 499998 - 499999 |
Hospital Funds/Account/Class (HOSP_FND/HOSP_FND)
The Hospital Funds (56000 – 56599) are only valid with the Organized Research-On Campus (22000 – 2200X), Community Service (30000 – 31200, 32000 - 39999) and Operations & Maintenance (70000 - 71199) Classes and the following revenue/expense Account values (based on the UM_ACCT_GROUP tree):
| Account Group Name | Account |
|---|---|
| Recovery from Rebilled Items | 400575 410000 – 411409 411411 – 412999 |
| Transfers | 420000 – 423999 |
| Salaries & Benefits | 500100 – 500198 500200 - 599999 |
| Non-Salary Expenditures | 600000 – 623899 624000 - 625499 |
The same Funds are also valid with a blank Class field (in addition to Classes 30000 – 31200, 32000 – 39999, and 70000 - 71199) and the following Account values:
| Account Group Name | Account |
|---|---|
| Balance Sheet | 100000 – 399999 |
| General Income | 400550 – 400574 400576 – 400599 405351 – 405353 413300 – 414999 |
| Investment Transactions | 408000 - 409999 |
| Medical | 411410 415000 - 419999 |
| Special Handling | 499998 - 499999 |
Hospital Funds/Dept (HOSP_ORG/HOSP_ORG)
Hospital Funds 56000 - 56499, 80500, 81500, 82500, 84500 & 86500 are only valid with Hospital Departments in the following ranges (based on nodes from the UM_ORG_GROUP tree):
| Account Group Name | Account |
|---|---|
| UMHS Institutional Consolidations | 309300 - 309399 |
| UM Hospital | 310000 - 367999 994000 |
Endowment Funds/Class (ENDOW_FND/ENDOW_FND)
The true Endowment and Quasi Endowment Funds (70002 – 77999, E0001 – E9999, P0001 – P9999, Q0001 – Q9999, T0000 – T9999, and U0001 – U9999) are valid with any non-ICR excluded Class value (no ‘X’ on the end).
Other Funds/Account/Class (OTHER_FND/OTHER_FND)
The Sponsored Funds (20000 and 25000) are valid with any non-ICR excluded Class value (no ‘X’ on the end) and the following revenue/expense Account values (based on the UM_ACCT_GROUP tree):
| Account Group Name | Account |
|---|---|
| Recovery from Rebilled Items | 400575 410000 – 411409 411411 – 412999 |
| Transfers | 420000 – 423999 |
| Salaries & Benefits | 500100 – 500198 500200 - 599999 |
| Non-Salary Expenditures | 600000 – 623899 624000 - 625499 |
The General Fund (10000), Sponsored Funds (20000 and 25000), Gift Fund (30000), Designated Fund (40000), and Auxiliary Funds (50000 – 54050) are valid with any Class value (including a blank Class value) and the following Account values (based on the UM_BALSHEET_GROUP tree):
| Account Group Name | Account |
|---|---|
| Balance Sheet | 100000 – 399999 |
The General (10000), Gift (30000), Designated (40000), and Auxiliary Funds (50000 – 54050) are valid with any Class values in the range of 10000 – 98999 and the following revenue/expense Account values (based on the UM_ACCT_GROUP tree):
| Account Group Name | Account |
|---|---|
| Recovery from Rebilled Items | 400575 410000 - 411409 411411 - 412999 |
| Transfers | 420000 – 423999 |
| Salaries & Benefits | 500100 – 500198 500200 - 599999 |
| Non-Salary Expenditures | 600000 – 623899 624000 - 652499 |
The General Fund (10000), Sponsored Funds (20000 and 25000), Gift Fund (30000), Designated Fund (40000), and Auxiliary Funds (50000 – 54050) are valid with any Class value (including a blank Class value) and the following Account values (based on the UM_ACCT_GROUP tree):
| Account Value/Group Name | Account |
|---|---|
| Appropriations | 400100 – 400199 450001 – 450025 |
| Student Fees | 400200 - 400699 |
| General Income | 400550 – 400574 400576 – 400599 405351 – 405353 413300 – 414999 |
| Gifts and Grants | 400701 – 405350 405354 – 407999 413275 – 413299 |
| Investment Transactions | 408000 - 409999 |
| Medical | 411410 415000 - 419999 |
| Indirect Cost | 413000 - 413274 |
| General Fund Transfer | 450100 - 451100 460001 - 460023 |
| Special Handling | 499998 - 499999 |
Plant Funds, Agency Funds and Student Loan Funds do NOT require a Class value for any transaction.
General Fund Approp Transfer Accounts/Fund (GN_FND_TRF/ACCT_FUND)
The General Fund Appropriation and Appropriation Transfer Account values are only allowed in the General Fund (10000). These Accounts are in the following ranges (from the um_acct_group tree):
| Account Value/Group Name | Account |
|---|---|
| Appropriations | 400100 – 400199 450001 – 450025 |
| General Fund Transfer | 450100 – 451100 460001 – 460023 |
Gifts and Grants Accounts/Fund (GFTS_GRNTS/ACCT_FUND)
The Gifts Account values (Source Use Account Group GIFTS) are only allowed in Funds 30000, 40000 , 6xxxx, 7xxxx, Exxxx, Pxxxx, Qxxxx, Txxxx, and Uxxxx, 8xxxx, 90000, 98xxx, and 99xxx. (They are not allowed in Funds 10000, 20000, 25000, 5xxxx, or 97xxx.) The Account values currently in this range are:
| Account Value Name | Account |
|---|---|
| Priv/Fam Fdns Or Char Trts Vol | 405000 |
| Gifts Processed in DART | 405075 |
| UMHS Non Operating Gifts | 405080 |
| Gifts By Will (Bequests) | 405150 |
| Restricted Gifts Constuction | 405200 |
| Accrued Gift Revenue | 405210 |
| Gifts - Special Handling | 405225 |
| Gift Receipts - Control | 405300 |
| Underwriting Gifts | 405350 |
| Religious Organizations | 405375 |
| Trusts By Will | 405450 |
| Living Inds-Trust-Voluntary Tr | 405525 |
| Misc Sources Voluntary Trsfr | 405600 |
| Gift in Kind | 405620 |
| Gifts from Other Organizations | 405625 |
| Prof Foundation Gifts | 406650 |
| Publicly-Held Corps Gifts | 406875 |
| Closely-Held(P/P) Corp Gifts | 406950 |
| Corp & Comp Fdns Gifts/Grts | 407025 |
The Federal Grants/Contracts Account values (Source Use Account Group FED GRANTS/CONTRACTS) are only allowed in Funds 10000, 20000, 80000, 80500, 81000, 81500, 84000, 98xxx and 99xxx. The accounts currently in this range are:
| Account Value Name | Account |
|---|---|
| Federal Cost Reimbursable Rev | 405675 |
| Federal Fixed Price Revenue | 405750 |
| Federal LOC Revenue | 405825 |
| Fed Grants Revenue Non-LOC | 405900 |
| LOC Revenue Adjustment | 405975 |
| Fed Rev Adj - Receivable | 407250 |
| Fed Rev Adj - Deferral | 407251 |
| Fed Gov't Trsf from Spons Prog | 413275 |
The Non Federal Grants/Contracts Account values (Source Use Account Group NONFED GRANTS/CONTRA) are only allowed in Funds 25000, 80000, 80500, 81000, 81500, 90000, 98xxx and 99xxx. The Account values currently in this range are:
| Account Value Name | Account |
|---|---|
| Other Non-Federal Spon Revenue | 406025 |
| Publicly-Held Corp Inv Revenue | 406050 |
| Professional Fdns Inv Revenue | 406125 |
| Corp Fdns Inv Revenue | 406200 |
| State Build Authority Revenue | 406275 |
| Misc Sources Invoiced Revenue | 406350 |
| State Agency Grants/Contracts | 406425 |
| Local Gov't Grants/Contracts | 406500 |
| Foreign Funding | 406575 |
| Grants & (K's) Misc Source - PBR | 406725 |
| NonFed Rec Adj - Rec'ble | 406800 |
| NonFed Rec Adj - Deferra | 406801 |
| Priv/Family Fdn Or Char Trst Inv | 407100 |
| State Approp Rev - Constuct | 407175 |
Construction Accounts/Fund (CONSTRCTN/ACCT_FUND)
The Construction Account values (610000 – 610874, 610876 - 610999) are only allowed in the Construction Funds (80000, 80500, 81000, 81500, and 90000). The Account value range is based on the UM_ACCT_CONSTRUCTN tree.
Plant Transfer Accounts/Class/Fund (PLANT_TRSF/PLANT_TRSF)
The Debt Service Fund (84000) is valid with any Class value including a blank Class value and the following Account values (based on the UM_ACCT_ISLEAD tree):
| Account Value Name | Account |
|---|---|
| Non-mand Plant Improvements | 624570 - 624589 |
The Debt Service Fund (84000) is valid with Class 73000 and the following Account values (based on the UM_ACCT_ISLEAD tree):
| Account Value Name | Account |
|---|---|
| Mand Trf for Plant Improv Debt Serv | 624570 - 624769 624890 - 624909 |
Funds 10000, 20000, 25000, 30000, 40000, 80000, 81000, 82000, 83000, 84500, 86000 and 86500 are only allowed with Class value 73000 and the following Account values (based on the UM_ACCT_ISLEAD tree):
| Account Value Name | Account |
|---|---|
| Non-mand Plant Improvements | 624570 - 624589 |
| Non-mand Trf to Dept Equipment | 624590 - 624599 |
| Mand Trf for Plant Improv Debt Serv | 624750 - 624769 624890 - 624909 |
| Non-mand Trf to M & E Reserve | 624850 - 624854 |
| Mand Trsf for Plant Improv | 624855 - 624869 |
The Auxiliary (5xxxx), Construction-Hospital (80500 and 81500), and Departmental Equipment-Hospital (82500) Funds are allowed with any Class value (excluding a blank Class value) and the following Account values based on the UM_ACCT_ISLEAD tree:
| Account Value Name | Account |
|---|---|
| Non-mand Plant Improvements | 624570 - 624589 |
| Non-mand Trf to Dept Equipment | 624590 - 624599 |
| Mand Trf for Plant Improv Debt Serv | 624750 - 624769 624890 - 624909 |
| Non-mand Trf to M & E Reserve | 624850 - 624854 |
| Mand Trsf for Plant Improv | 624855 - 624869 |
Auxiliary Classes/Fund (AUXILIARY/CLASS_FUND)
The Auxiliary Class values (92310 - 92329) are only allowed in Auxiliary Funds (5xxxx).
Michigan Health Corporation Fund/Dept (MHC_DEPT/MHC_DEPT)
The Auxiliary-Michigan Health Corporation (MHC) Fund 56500 is only valid with MHC Departments (368000 - 368999).
Blank Project/Grant (BLANK_PJGR/BLANK_PJGR)
The Expendable-Restricted Sponsored (ERF) Funds (20000 and 25000) and the Hospital Construction and Departmental Equipment Funds (80500, 81500, and 82500) must have a Project/Grant when an expense account is used (500000 – 799999).
Library Accounts/Departments (LIBRY_ACCT/ACCT_DEPT)
The library accounts (615585, 615590, 615593, and 615595) are only allowed in recognized library units (based on the UM_LIBRARY_ORGS tree).
| Department Value/Group Name | Dept ID |
|---|---|
| ROSS SCH Kresge Library | 380015 |
| Law School Project Admin | 410500 |
| Law Library | 412000 |
| University Library | 470000 – 474999 475500 – 479999 |
| Bentley Historical Library | 514200 |
| Clements Library | 514400 |
| Dearborn Mardigian Library | 923000 923040 |
| Flint Library | 951200 |
NonFederal Fund/Accounts (NONFED_ACCT/FND_ACCT_I)
The NonFederal Sponsored fund (25000) is not allowed with certain balance sheet, revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the NON-FEDERAL_SPONSOR node.
General Fund/Accounts (GENRL_ACCT/FND_ACCT_I)
The General fund (10000) is not allowed with certain balance sheet, revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the GENERAL node.
Federal Fund/Accounts (FED_ACCT/FND_ACCT_I)
The Federal Sponsored fund (20000) is not allowed with certain balance sheet, revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the FEDERAL_SPONSORED node.
Expendable Restricted Gift Fund/Accounts (ERFGFT_ACCT/FND_ACCT_I)
The ERF-Gift fund (30000) is not allowed with certain revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the ERF_GIFT node.
Designated Fund/Accounts (DESIG_ACCT/FND_ACCT_I)
The Designated fund (40000) is not allowed with certain balance sheet, revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the DESIGNATED node.
Auxiliary Funds/Accounts (AUXIL_ACCT/FND_ACCT_I)
The Auxiliary Funds (5xxxx) are not allowed with certain revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the AUXILIARY node.
Agency Fund/Accounts (AGENCY_ACCT/FND_ACCT_I)
The Agency fund (90000) is not allowed with certain balance sheet, revenue and expense Accounts. The list of unallowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the AGENCY node.
Student Loan Funds/Accounts (STLOAN_ACCT/FND_ACCT_V)
The Student Loan funds (6xxxx) are only allowed with certain revenue and expense Accounts. The list of allowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the STUDENT_LOANS node.
The same Funds are also valid with the following Account values (from the UM_BALSHEET_GROUP tree):
| Account Group Name | Account |
|---|---|
| Balance Sheet | 100000 - 399999 |
Endowment Funds/Accounts (ENDOW_ACCT/FND_ACCT_V)
The Endowment Funds (7xxxx, Exxxx, Pxxxx, Qxxxx, Txxxx, and Uxxxx) are only allowed with certain balance sheet, revenue and expense Accounts. The list of allowable Accounts is maintained in the UM_ACCT_COMBO_FUND tree under the ENDOWMENT node.
Plant Reserve Funds/Accounts (PLTRSV_ACCT/FND_ACCT_V)
The Plant Reserve Funds (82000 and 83000) are only allowed with certain revenue and expense Accounts. This list of allowable Account values is maintained in the UM_ACCT_COMBO_FUND tree under the PLANT_RESERVES node.
The same Funds are also valid with the following Account values (from the UM_BALSHEET_GROUP tree):
| Account Group Name | Account |
|---|---|
| Balance Sheet | 100000 - 399999 |
No PG in Some Funds (NOPGFUNDS/NOPGFUNDS)
Some Management funds (98500, 99500, and 99900) and all Endowment funds don't allow a Project/Grant.
Inactive Rules:
Intrafund Transfer Accounts/Fund (INTRFD_TRF/ACCT_FUND)
The Intrafund Transfer Account values (624210 and 624350) are only allowed in Funds 20000 - 99900. They are not allowed in Fund 10000.
Revenue from Department Activity Account/Fund (DPTACT_REV/ACCT_FUND)
The Revenue from Department Activity Account value (414350) is only allowed in Funds 20000 – 25000 and 40000 - 99900. It is not allowed in Fund 10000 or 30000.
Related Links
The specific ChartField values associated with a Combination Edit rule may change due to business process reasons. If you encounter an error, but can’t find the transaction ChartField value in the rule list, see the Contact Financial Operations page to locate your department’s or sponsored Project/Grant’s coordinator.